Document Capture

File your documents from just about anywhere.
The MaxxDocs Electronic Document Management System (EDMS) is revolutionizing the small business world. Converting paper documents to electronic files enables greater efficiency, reduces costs and improves document security. Making document capture easy is one of the most important features of any EDMS solution. For this reason, MaxxDocs makes importing all of your documents and information a snap.

Eliminating paper documents has never been easier with the increased number of scanners available in most organizations, many of which are already in place as a feature of your photocopier. Multi-Function Peripherals (MFP) sold by the major copier companies can scan paper documents and send them directly to MaxxDocs for easy access. Documents can also be scanned directly to MaxxDocs from any TWAIN compliant scanner. Using barcode cover sheets, documents can be scanned in large batches as MaxxDocs will separate the documents when it reads the barcode.

Additionally, electronic office files or reports from your business software can be sent directly to MaxxDocs. Using the Print to MaxxDocs feature from virtually any application, a TIFF copy of the document can be sent directly to MaxxDocs. If the original format of the document is required, users can simple save the file to special MaxxDocs monitored network folders or they can drag and drop the file directly into MaxxDocs.

BENEFITS

✓ Improved productivity

 Simultaneous access to the same document by multiple users

 Collaboration

 Reduce the cost of paper storage

 Reduction in copying and printing costs

 Reduce shipping costs

 Improved customer service

 Greater document security

 Improved record keeping

 Business continuity

✓ Regulatory compliance

✓ “Green” technology