The Human Resources department deals with a wide variety of documents, most all of which contain personal and private information. It is essential that organizations properly secure and manage this information in order to comply with legal regulations and to avoid lawsuits. With MaxxDocs, securing applicant, employee and corporate data is easy.
As new resumes and applications arrive, MaxxDocs can be both the database and the filing cabinet. Using the index fields in MaxxDocs, the key skills of an applicant can be listed and searched quickly, presenting a short list of applicants instantly. The, with a simple mouse click, the resume can be displayed or emailed to the hiring manager.
Once hired, MaxxDocs makes finding all subsequent information regarding the employee a simple process as the documents share the same index values. Pulling up a vacation request is simply a matter of entering the employee name and the document type (vacation request). This is much quicker and easier than rooting through filing cabinets. MaxxDocs can also act as a repository for corporate forms, such as employee handbooks and insurance claims.
MaxxDocs also improves document security. Only those with login credentials to MaxxDocs can access the documents. As a result, if an unscrupulous employee finds themselves alone in the HR office they still won’t be able to access the document or chance seeing something left out in the open.
Providing greater efficiency and security for the price of a couple of filing cabinets, MaxxDocs is a must have for any HR department.